**Tirumala Institute of Dental Sciences and Research Center (TIDS)**

Effective Date: 11-08-2026

Last Updated: 11-08-2026

Tirumala Institute of Dental Sciences and Research Center (“TIDS”, “we”, “us”, “our”) is committed to protecting the privacy of visitors to our website (tidsnzb.com) and applicants who submit their details through our admission enquiry forms. This Privacy Policy explains what personal data we collect, why we collect it, how we use and protect it, and the rights you have over it, in accordance with the **Digital Personal Data Protection Act, 2023 (“DPDP Act”)** and other applicable Indian laws.

By submitting the Apply Now form or otherwise providing your personal data to us, you agree to the practices described in this Privacy Policy.

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## 1. Data We Collect

When you fill out our Apply Now / admission enquiry form, we collect:

– **Full Name**

– **Mobile Number** (10-digit Indian mobile number)

– **Email Address** (optional)

– **Course of Interest** (BDS / MDS / Other Courses)

– **Message / additional details you choose to share**

– **Consent status and timestamp** (recording that you agreed to this policy)

– **IP address** (collected automatically, for security and spam prevention)

We do not ask for or knowingly collect sensitive information such as financial details, medical history, or government ID numbers through this form.

## 2. How We Collect It

We collect personal data directly from you when you:

– Fill out and submit the Apply Now form on our website

– Contact us via WhatsApp, phone, or email in connection with your application

## 3. Why We Collect It (Purpose of Processing)

We collect and process your personal data only for the following specific purposes:

– To process your admission enquiry or application

– To contact you by phone call, email, or WhatsApp regarding your application, course details, admission process, fees, and related communication

– To maintain internal records of admission enquiries for administrative and follow-up purposes

– To improve our admissions process and respond to enquiries efficiently

– To comply with applicable legal, regulatory, or statutory requirements

We do not use your data for any purpose beyond what is stated above without seeking your fresh consent.

## 4. Your Consent

We collect your personal data only after you have actively checked the consent box on our Apply Now form, confirming that you agree to TIDS collecting and using your details for the purposes listed above. This consent is:

– **Free** — you are not required to consent to anything beyond what is necessary for processing your enquiry

– **Specific** — limited to the purposes described in this policy

– **Informed** — you are shown this Privacy Policy before submitting your data

– **Recorded** — we log the fact and time of your consent against your submission for audit purposes

**You may withdraw your consent at any time** by contacting us using the details in Section 10. Withdrawing consent will not affect the lawfulness of any processing carried out before withdrawal, but we will stop further processing and, where you request it, delete your data (subject to Section 8 below).

### 4.1 Applicants Below 18 Years of Age

Some applicants (particularly for undergraduate courses such as BDS) may be under 18 years of age. In accordance with Section 9 of the DPDP Act, where an applicant is a minor, we require the consent of a parent or lawful guardian before processing the minor’s personal data. If you are under 18, please have a parent or guardian submit the form on your behalf or provide their consent alongside yours.

## 5. How We Use and Store Your Data

– Submissions are stored securely in our website’s database, accessible only to authorised admissions staff.

– Every new submission is emailed to our admissions team for prompt follow-up.

– Immediately after submission, you may be redirected to WhatsApp to continue the conversation with our admissions team; this redirect uses the mobile number you provided to pre-fill a message.

## 6. Sharing of Your Data

We do not sell, rent, or trade your personal data. Your data may be shared only with:

– **Our internal admissions staff**, strictly for the purpose of processing your application

– **Service providers** who help us operate our website and communications (e.g., our web hosting provider, email delivery service, and WhatsApp/Meta, when you are redirected to continue the conversation there), solely to the extent necessary to provide these services

– **Regulatory or government authorities**, only where required by applicable law

Any third-party service provider we use is expected to handle your data securely and only for the purpose we have engaged them for.

## 7. Data Security

We implement reasonable technical and organisational safeguards to protect your personal data against unauthorised access, alteration, disclosure, or destruction, including:

– Restricted, role-based access to submission data within our admissions team

– Secure storage within our website’s database

– Nonce-based verification and input validation on our forms to prevent misuse

While we take reasonable steps to protect your data, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

## 8. Data Retention

We retain your personal data only for as long as necessary to fulfil the purposes described in this policy — typically for the duration of the admission cycle you applied for, plus a reasonable period thereafter for record-keeping and regulatory purposes. You may request earlier deletion of your data as described in Section 9, subject to any legal obligation we may have to retain it.

## 9. Your Rights

Under the DPDP Act, you have the right to:

– **Access** the personal data we hold about you

– **Correct or update** inaccurate or incomplete data

– **Withdraw your consent** at any time

– **Request erasure** of your personal data, where it is no longer necessary for the purpose it was collected, subject to our legal retention obligations

– **Nominate** another individual to exercise these rights on your behalf in the event of your death or incapacity

– **Raise a grievance** with us regarding the handling of your personal data, and escalate it to the Data Protection Board of India if unresolved

To exercise any of these rights, please contact us using the details in Section 10.

## 10. Grievance Officer / Contact Us

For any questions, concerns, or requests regarding this Privacy Policy or your personal data, please contact:

**Grievance Officer**

Tirumala Institute of Dental Sciences and Research Center

[Full postal address]

Email: [grievance/privacy email address]

Phone: [phone number]

We will acknowledge and address your request within a reasonable timeframe, and in any case as required under applicable law.

## 11. Changes to This Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. The “Last Updated” date at the top of this page will indicate when the latest changes were made. We encourage you to review this policy periodically.

## 12. Cookies

[Include this section only if your website uses cookies or analytics tools such as Google Analytics — describe what cookies are used, for what purpose, and how visitors can control them.]

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*This document is a general template intended to align with the Digital Personal Data Protection Act, 2023, and reflects the data practices of the TIDS Apply Now form as currently implemented. It is not a substitute for legal advice. We recommend having this policy reviewed by a qualified legal professional before publishing it on your website, and updating the bracketed placeholders (address, email, phone, dates) with your institution’s actual details.*